Candidate identity
Record the sample, series, batch or order reference that the observation or document applies to.
QUALITY RECORDS & TRACEABILITY
Connect each result to the sample and method it actually represents.
A useful quality record names the candidate, document, test or inspection method, revision and approval status. It does not treat a generic equipment image as order evidence.
PROJECT SCOPE
The minimum traceability chain
The visible references support discussion only. Final material identity, construction, performance, tolerance and order terms require project-specific confirmation.
Method & result
Name the test, inspection or source document and preserve its units, date and stated scope.
Approval status
Separate received, reviewed, accepted, rejected and superseded records so later teams use the right version.
BUYER INPUTS
What to send MFE
- Sample, batch or order identifier
- Requested test or inspection
- Method and units
- Document source and revision
- Reviewer and decision date
- Exceptions or unresolved fields
MFE HANDOFF
What the next record should contain
- Evidence request list
- Document-to-sample map
- Review status record
- Exception and revision trail
CONFIRMATION GATE
Move forward with named references, not assumptions.
Use the inquiry form to identify the project, attach the known fields and mark anything that still needs technical or commercial confirmation.